Your People Use AI.
The EU Says: Train Them and Document It!
The EU AI Act requires every company using AI tools — even Copilot, ChatGPT, or AI features inside your CRM — to document that their people understand what they're using.
The deadline is August 2, 2026.
It also applies companies in UK and Middle East if having customers or partners in any EU country.
Most companies aren't ready.
EU AI Act Full Enforcement
days until August 2, 2026
Article 4 (AI literacy) is already enforceable. National authorities begin investigating and penalising on the deadline.
Does This Apply to Me?
Not just for Tech Companies with “AI Systems”.
If your people use any AI tool or system that has AI driven features, this applies to to you.
Most companies hear "EU AI Act" and think it's about robotics labs or self-driving cars. It's not. The law applies to any organisation whose people use AI tools in their daily work, if any of the output reaches people in the EU.
That means you're in scope if your team uses Microsoft Copilot for emails and documents. Or ChatGPT for research and drafting. Or AI features inside Salesforce, HubSpot, SAP, or your HR platform. You probably don't think of these as "AI systems." The EU does.
It doesn't matter where your company is registered. If you have customers, partners, or contracts in EU countries, you need to comply. The regulation works the same way GDPR does: it follows the people affected, not the company's headquarters.
What You Actually Need (Minimum Requirements)
✓ Identify Your AI Tools
Go through which AI tools your people actually use at work. Not just the ones IT approved, but the ones people adopted on their own. Copilot, ChatGPT, AI inside your CRM, your accounting software, your HR platform. If it uses AI, it counts.
✓ Train Your People by Role
A one-size-fits-all video doesn't satisfy the requirement. The law says training must be appropriate to each person's role and how they interact with AI. Your executives need different content than your sales team, and both need different content than HR.
✓ Schedule Regular Updates
Article 4 is not a one-time box to tick. When you adopt new AI tools or the regulations evolve, your training needs to be refreshed. A simple update schedule is part of the minimum.
✓ Document Everything
This is what regulators and European clients will actually ask for. Who was trained, when, on what content, and whether they completed it. Without documentation, the training didn't happen as far as the law is concerned.
That's the bare minimum for a small and medium size companies of any industry.
Timeline
The Obligation Is Already Live. Enforcement Begins August 2, 2026.
August 2024 — EU AI Act became law
February 2025 — Article 4 (AI literacy) became legally enforceable
August 2, 2026 — Full enforcement begins. National authorities can investigate and penalise.
If you're reading this and you don't have a documented AI literacy programme yet, you're already behind the legal requirement.
The good news: for most companies, getting compliant is a matter of days, not months.
How We Help
One Day - Compliant and Documented! Plus a Team That Actually Understands AI.
Here's what the engagement looks like in practice (typical example of small/medium size company):
Step 1: AI Tool Mapping (Interviews, 1–2 hours)
We sit down with key members of your leadership team and walk through every AI tool and AI enabled system your people use. We identify what's covered under the Act and which roles interact with AI most. No technical background needed. Most clients are surprised by how many tools qualify.
Step 2: Role-Appropriate Training (half day)
Your team gets practical, plain-language training matched to how they actually use AI. Executives learn what compliance means for the business. Managers learn where human oversight matters. Frontline staff learn what their tools can get wrong and what to watch for. The content is built on MinnaLearn's globally recognised "Get AI Ready" curriculum, delivered as a combination of self-paced learning and facilitated on-line workshops - with your company's context.
Step 3: Compliance Documentation Package
You walk away with a complete file: attendance records, training content descriptions, completion evidence, risk classification of your tools, and a refresh schedule. This is the document you'd hand to a European client who asks, or produce for a regulator if it ever comes to that.
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